Guide to Data Room for Investors: Checklist and Best Practices
A practical guide to investor data rooms covering essential documents, structure, security, and best practices to streamline fundraising and due diligence.
3 min read
Data room for fundraising
Secure your investment with Dillien
Access set per investor, questions answered against the document they are about, and a record of who read what. Open it in an afternoon and close it when the round closes.
Create data roomRequest a demo
€600 a month, everything included.
Customers
Companies and advisers that have used Dillien for fundraising
Many investors
Many investors, each on their own clock
A transaction has one counterparty on one timetable. A round has a dozen, arriving over months and moving at their own pace — one at term sheet while another has just signed the NDA. Access is set per investor and opened as each one progresses, so a late arrival walks into a room whose requests are already resolved.
See who is engaged, and who needs a follow-up
The room counts what each investor has opened, how often, and what they have asked, so you can tell who is moving and who has gone quiet.
The request list
You do not have to know what goes in it
A room opens on a ready-made fundraising request list, so the answer to “what does an investor expect to find” is already in front of you. Work down it, and the room fills itself in the order an investor will read it. Or bring a list from your lead investor: it imports as an Excel file, and if you send it to us we set the room up with you.
Ready-made request list · Fundraising · 40 requests
- Summary and Presentations3 requests
- Corporate Structure and Ownership6 requests
- Finance3 requests
- Competitive Landscape3 requests
- Sales and Marketing8 requests
- Product, Technology, and IP8 requests
- Team and Operations5 requests
- Legal4 requests
Features for a round
The four features that matter most in a round
01
Get fit for review before they arrive
Work the request list first. Upload what you have and each file lands against the request it answers, so the room an investor opens is tidy and complete rather than a folder you are still sorting.
Dilliennow
You’ve been invited to join Project Meridian
Register or log in using the exact email address where you received this invite.
Calendar08:12
Partner meeting — Thursday 09:00
NotificationsTue
Your weekly summary is ready
NewsletterMon
Five things worth reading this week
02
Nothing for the investor to install
An investor joins by invitation, with no licence, no account to buy and no training. The ones who pass never think about it again.
03
Open more as they progress
Start an investor on the deck and the summary numbers; open the contracts and the cap table when they ask for them.
04
One place the questions live
Questions land against the document rather than in your inbox, so the round stops being a thread you have to remember.
AI
Find the answer before an investor asks for it
Ask a connected assistant which customer contracts carry change-of-control or exclusivity terms. It answers from the documents in this room, names every source, and can see which requests are still open.
Which customer contracts carry change-of-control or exclusivity terms?
Thinking
Searching the data room
Read 3 documents
- 2.3
- 3.1
- 5.7.1
- 5.7.2
- 5.8
- 6.3
- 6.6
The contracts with your second- and fifth-largest customers need their consent on a change of control, and the reseller agreement grants Nordic exclusivity until 2027. The master services agreement restricts assignment, not a change of control.
- 5.7.1 Top-ten customer agreements.pdf
- 5.8 Reseller agreement.pdf
- 5.7.2 Enterprise master services agreement.pdf
Connected today
More assistants are on the way. Ask for the one your team uses
Questions founders ask
Why should I use a data room for fundraising?
A data room provides structure, oversight, and secure sharing of information. Many professional investors expect the process to be run in a data room — it builds trust and reduces the risk of misunderstandings.
How is Dillien different from tools like Dropbox or Google Drive?
Dillien is purpose-built for transactions. You get detailed access control, activity logs, automatic indexing, and support for multiple investor groups that remain fully separated.
Can I use Dillien if I only have a few investors?
Yes. The platform is flexible and works just as well for small seed rounds as for larger raises, giving you a professional setup regardless of size.
What if I have many investors with different requests?
With Dillien you can upload documents once and share them across groups, with access set per investor so each sees only what you have opened to them. You save time and maintain control even in complex processes.
Do you provide guidance on structuring the data room?
Yes. We offer best practice folder structures you can use as a starting point, helping you set up a clean and professional data room quickly.
What happens when the fundraising round is finished?
You can easily export the entire data room with history and logs, or continue using it for ongoing reporting to existing investors.
How quickly can I get started?
You can set up a data room in minutes. We provide onboarding and support if you want help structuring the process.
Get started
Open the room this week
Running one deal
Monthly
€600 per data room / month
Billed monthly, stop when the deal closes
4 months
€540 per data room / month
instead of €600€2,160 up frontsave €2406 months
€510 per data room / month
instead of €600€3,060 up frontsave €5408 months
€480 per data room / month
instead of €600€3,840 up frontsave €96012 months
€420 per data room / month
instead of €600€5,040 up frontsave €2,160Every feature, unlimited users and documents, priority support. Create a user, add billing, and set the room up in minutes from a ready-made request list or your own.
Prices exclude VAT.
Complex, or more than one room
Custom, built around the mandate
A portfolio of rooms, large teams, high volume, or terms your procurement needs to sign off. We put together a plan that fits and set it up with you.
After the prepaid period the subscription continues as Standard.
Articles · fundraising
Before you open the room
On what belongs in an investor data room, and why a shared drive stops working once a round starts.
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Connect an AI assistant to your Dillien data room
You can now connect a Dillien data room to ChatGPT through the Dillien VDR plugin, and bring both documents and the request list straight into Saga. They are the first assistants on a list that keeps growing, and every one is scoped to the access the user already has.
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