What is the role of a data room in real estate transactions?
Discover how modern data rooms improve speed, security and transparency in commercial real estate transactions for investors, developers and brokers.
2 min read
Data room for real estate
Confidence and control in real estate transactions of any size
Title and leases, technical condition, environmental and zoning, all against one request list — with the valuers, engineers and advisers who need them, and nobody seeing more than they should.
Customers
Firms that have run real estate transactions in Dillien
The request list
A ready-made real estate request list, or your own
A new room opens on a request list written for real estate transactions, so it can be live in minutes with nobody drafting it first. Or bring your own: it imports as an Excel file, with the room built around it — categories, numbering and wording as you wrote them. Upload yourself or send it to us and we set the room up for you.
Ready-made request list · Real estate · 89 requests
- Real Estate Matters9 requests
- Leasehold11 requests
- Zoning and public plans4 requests
- Public law permits and usage4 requests
- Technical condition, etc.12 requests
- The Company5 requests
- Employees and Board Members2 requests
- Pollution, Environment, and Soil Conditions4 requests
- Agreements5 requests
- Insurance2 requests
- Legal cases, lawsuits, complaints, and disputes2 requests
- Financing3 requests
- Accounts6 requests
- Balance sheet4 requests
- Taxes10 requests
- VAT5 requests
- Other1 request
Features for real estate
The four features that matter most in real estate
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Five things worth reading this week
01
Plain enough for whoever you invite
Valuers, engineers, tenants’ representatives and municipal contacts join by invitation, with no licence and no training. A confused party phones you; a clear one does not.
02
Split the work into packages
Group the requests into the reviews a transaction actually runs in parallel — title and deeds, public law and permits, technical review — each with its own participants. Hand a batch to the package rather than to one person, or create a package of your own.
03
Progress you can report
One figure for the room, and the split behind it — what was resolved with a file, what with text, and what was marked not applicable. The weekly update to the client writes itself.
04
Who sees which building
Restrict per asset, per folder or per party. A technical adviser on one asset sees that asset, and the tenancy schedule stays with counsel.
AI
Your AI, across every lease in the room
Ask a connected assistant which leases carry a break clause before 2028. It answers from the documents in this room, names every source, and can see which requests are still open.
Which leases carry a break clause before 2028?
Thinking
Searching the data room
Read 3 documents
- 1.1
- 2.2.1
- 2.2.2
- 2.3
- 3.1
- 5.1
- 8.4
Two. Unit 4 breaks in March 2027 on six months’ notice, and unit 7 in September 2027 with a penalty. The tenancy schedule gives unit 7 a 2026 break, which its lease does not support — the dates above come from the leases.
- 2.3 Tenancy schedule.xlsx
- 2.2.1 Lease – unit 4.pdf
- 2.2.2 Lease – unit 7.pdf
Questions real estate teams ask
Is Dillien suitable for both small and large real estate deals?
Yes. The platform works just as well for single-asset sales as for complex portfolio acquisitions involving multiple parties.
What types of documents can be uploaded?
Everything from lease agreements, deeds, and encumbrances to technical reports and valuation models can be stored and organized in Dillien.
How does Dillien handle multiple stakeholders in the same process?
You can invite different parties into the data room and control who has access to which documents. That way, everyone stays aligned and information remains well managed.
Is it difficult for less experienced users to work with the platform?
No. Dillien is intuitive enough for users new to real estate transactions to quickly gain confidence, while still robust enough to meet the needs of professional asset managers, lawyers, and funds.
How does Dillien help reduce risk?
By providing structured storage, traceability, and precise access control, Dillien reduces the risk of errors, misunderstandings, and the loss of critical information.
Can I track the progress of the process?
Yes. With activity logs and progress tracking, you always have a clear overview from the first upload to closing.
Get started
Start your next transaction
Running one deal
Monthly
€600 per data room / month
Billed monthly, stop when the deal closes
4 months
€540 per data room / month
instead of €600€2,160 up frontsave €2406 months
€510 per data room / month
instead of €600€3,060 up frontsave €5408 months
€480 per data room / month
instead of €600€3,840 up frontsave €96012 months
€420 per data room / month
instead of €600€5,040 up frontsave €2,160Every feature, unlimited users and documents, priority support. Create a user, add billing, and set the room up in minutes from a ready-made request list or your own.
Prices exclude VAT.
Complex, or more than one room
Custom, built around the mandate
A portfolio of rooms, large teams, high volume, or terms your procurement needs to sign off. We put together a plan that fits and set it up with you.
After the prepaid period the subscription continues as Standard.
Articles · real estate
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