How to Choose a Virtual Data Room for M&A
Security rarely decides which data room to use. These are the criteria that do — and the questions to put to a provider before choosing one.
8 min read
Data room for M&A
Confidence and control in complex transactions
Documents and access control, the request list, Q&A, findings and the due diligence report. From sell-side preparation through to signing, with several bidder groups working in parallel.
Customers
Firms that have run M&A transactions in Dillien
The process
Where Dillien sits in an M&A process
Sell-side prep
Build the room before anyone is invited. Uploads index themselves against the list.
Buy-side invited
Invite the other side when the room is ready. Each bidder group sees what you open to it.
Buy-side diligence
Several bidder groups work in parallel, each blind to the others.
Findings noted
The buy-side records deviations against documents, privately.
DD report → signing
The report generates from the findings. The log is exportable in full.
The request list
A ready-made M&A request list, or your own
A new room opens on a request list written for M&A, so it can be live in minutes with nobody drafting it first. Or bring your own: it imports as an Excel file, with the room built around it — categories, numbering and wording as you wrote them. Upload yourself or send it to us and we set the room up for you.
Ready-made request list · M&A · 115 requests
- Company Information19 requests
- Contractual Relationships12 requests
- Employees17 requests
- IT and Technology8 requests
- Intellectual Property (IPR)8 requests
- GDPR10 requests
- Real Estate and Other Fixed Assets11 requests
- Financing and Security6 requests
- Insurance5 requests
- Regulatory and Environmental Matters8 requests
- Disputes5 requests
- Competition Law Matters4 requests
- Other2 requests
Features for M&A
The four features that matter most in M&A
01
Several bidders, one room
Invite multiple bidder groups into the same room without them seeing each other, and phase access by round — everyone in phase one, the shortlist in phase two. All of them working at the same time, and you control who on the sell-side may upload.
02
Assignments and work packages
Hand requests to a reviewer or to a work package the team shares, and see who has what.
03
Resolving requests
Upload a file, write an answer, or mark a request not applicable.
04
Access, watermarks, log
Restrict per file or per group, watermark on view, control export rights, and export the complete activity log.
AI
Your AI, with the deal’s structure
Ask a connected assistant “which contracts have a change-of-control clause?”. It answers from the documents in this room, with every source named, and it can see which requests are still open.
Which contracts have a change-of-control clause?
Thinking
Searching the data room
Read 3 documents
- 1.10
- 1.14
- 2.1
- 2.2
- 7.4
- 8.2
- 9.2
Three. The facility agreement requires mandatory prepayment on a change of control; the largest customer contract needs the customer’s consent, not to be unreasonably withheld; the head-office lease needs the landlord’s. The other customer contracts under request 2.2 have none.
- 8.2 Facility agreement.pdf
- 2.2 Material customer contracts.pdf
- 7.4 Lease – head office.pdf
Questions M&A teams ask
How does Dillien support complex M&A processes?
Dillien brings everything together in one structured data room – from document sharing to Q&A, project management, and full audit trails. No more scattered emails, spreadsheets, or disconnected tools.
Can I use Dillien for early sell-side preparation?
Yes. The platform supports the entire journey – from early organization and sell-side preparation, to multi-bidder processes and buyer-led reviews.
How is security and access control managed?
You can define access down to the document level, apply watermarks, and track every action in a complete activity log. Everything in Dillien is traceable and auditable.
How are multiple bidders handled in the same process?
You can invite several bidder groups into the same data room without them seeing each other. This saves time and keeps the process professional.
Does Dillien help reduce risk in a transaction?
Yes. With structure, control, and full visibility, Dillien minimizes the risk of errors, misunderstandings, and information leaks – while helping deal teams save time and move faster toward closing.
Get started
Start your next transaction
Running one deal
Monthly
€600 per data room / month
Billed monthly, stop when the deal closes
4 months
€540 per data room / month
instead of €600€2,160 up frontsave €2406 months
€510 per data room / month
instead of €600€3,060 up frontsave €5408 months
€480 per data room / month
instead of €600€3,840 up frontsave €96012 months
€420 per data room / month
instead of €600€5,040 up frontsave €2,160Every feature, unlimited users and documents, priority support. Create a user, add billing, and set the room up in minutes from a ready-made request list or your own.
Prices exclude VAT.
Complex, or more than one room
Custom, built around the mandate
A portfolio of rooms, large teams, high volume, or terms your procurement needs to sign off. We put together a plan that fits and set it up with you.
After the prepaid period the subscription continues as Standard.
Articles · M&A
More on running an M&A process
On sell-side preparation, bidder management and the diligence itself.
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